Executive Assistant to Managing Director

Executive Assistant — Job Description

*Job Title:* Executive Assistant
*Location:* [Canda]
*Employment Type:* Full-time
*Department:* Executive Office
*Reports To:* CEO / Managing Director / Executive Director

Job Summary

We are looking for a highly organized, proactive, and professional *Executive Assistant* to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will be capable of managing schedules, coordinating meetings, handling confidential information, preparing documents, and ensuring smooth day-to-day execution of executive priorities.

Key Responsibilities

• Manage the executive's calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including agendas, minutes, and follow-ups.
• Prepare presentations, reports, correspondence, and other business documents.
• Handle emails, phone calls, and other communications professionally.
• Maintain confidential and sensitive information with discretion.
• Coordinate with internal departments, clients, vendors, and other stakeholders.
• Track action items, deadlines, and important commitments.
• Assist with business travel planning, itineraries, accommodation, and expense reports.
• Conduct research and prepare summaries or briefing materials as required.
• Support the executive in monitoring projects and ensuring timely follow-up.
• Organize files, records, contracts, and important documentation.
• Assist with special projects and administrative tasks assigned by senior management.
• Anticipate the executive's needs and proactively resolve routine issues.

Required Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or a related field preferred.
• *2–5 years of experience* as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency in *Microsoft Office / Google Workspace*, including Word, Excel, PowerPoint, Gmail, and Calendar.
• Ability to manage multiple priorities and work under deadlines.
• Strong attention to detail and follow-through.
• Professional and confident interpersonal skills.
• Ability to handle confidential information responsibly.

Preferred Skills

• Experience supporting CEOs, founders, directors, or senior executives.
• Strong meeting and travel coordination skills.
• Excellent documentation and presentation skills.
• Ability to work independently with minimal supervision.
• Problem-solving and decision-making skills.
• High level of professionalism, discretion, and reliability.

Key Competencies

• Organization and planning
• Communication
• Time management
• Attention to detail
• Confidentiality
• Proactive problem-solving
• Stakeholder management
• Adaptability
• Professionalism

What We Offer

• Competitive salary
• Professional growth opportunities
• Collaborative work environment
• Exposure to senior leadership and strategic business operations
• [Add benefits such as health insurance, paid leave, bonuses, etc.]

*Salary:* ₹25000 -40000 per month depending on experience and qualifications.

Pay: ₹25,000.00 - ₹46,012.82 per month

Work Location: Remote