Personal Assistant & Foundation Coordinator

Personal Assistant to Founder & Foundation Coordinator

*Experience:* 3–7 years
*Employment Type:* Full-Time
*Location: *Chennai

About the Role

We are looking for a *highly organized, proactive, and trustworthy Personal Assistant* to support the Founder with day-to-day scheduling, coordination, follow-ups, and Foundation-related activities.

The ideal candidate should be a strong communicator who can *anticipate requirements, take ownership, coordinate independently, and ensure tasks are followed through to completion.*

Key Responsibilities

*Founder Support*

• Manage the Founder’s calendar, meetings, appointments, travel, and daily schedule.
• Proactively remind the Founder about commitments, deadlines, and pending tasks.
• Coordinate with drivers, household staff, vendors, and other stakeholders.
• Plan the next day’s schedule and ensure smooth execution.
• Handle sensitive and confidential information with complete discretion.

*Coordination & Follow-up*

• Act as a central point of contact for the Founder’s professional and personal coordination.
• Track pending tasks, decisions, and follow-ups until closure.
• Coordinate with internal and external stakeholders and resolve routine issues independently.

*Foundation Coordination*

• Coordinate monthly Foundation activities, accounts, donations, fund transfers, and documentation.
• Liaise with accountants, lawyers, beneficiaries, schools, nursing homes, and other Foundation partners.
• Maintain proper records of transactions and donor acknowledgements.
• Manage Foundation-related emails and correspondence.
• Coordinate Foundation social media and website updates.

*Podcast Coordination*

• Coordinate approximately *4 podcast guests per month*.
• Manage guest communication, scheduling, production coordination, and follow-ups.
• Ensure alignment between guests, production teams, and internal teams.

Requirements

• 3–7 years of experience in *Personal Assistance, Executive Assistance, Founder’s Office, Administration, or Operations*.
• Excellent communication, organization, and follow-up skills.
• Strong attention to detail and ability to manage multiple priorities.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and take ownership.
• Experience with Google Workspace/MS Office and basic spreadsheet management.
• Previous experience supporting a Founder/CEO or handling Foundation/nonprofit activities is an advantage.

Key Expectation

*Be proactive, not reactive.* The right candidate should anticipate requirements, remind respectfully, coordinate with the right people, follow up consistently, and *close the loop without repeated instructions.*

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person